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Office of the President: Committee Records

 Collection
Identifier: UA 0040

  • Staff Only

Scope and Content

The Administrative Council papers contain correspondence regarding absences, illness and other attendance matters, and meeting minutes discussing student disciplinary matters, student regulations, senior class privileges, recommendations made by the Student Council (1:1).

The Alumnae Relations Committee minutes include topics such as the formation of the Rockingham Harrisonburg Chapter of the Alumnae Committee, membership association dues and planning class reunions. John Wayland was secretary (1:2).

The Committee for Student Welfare documents include regulations for boarding students, disciplinary matters, the formation of student government association in 1912, senior privileges, and a schedule of the churches that faculty members were assigned to attend. It contains boarding agreement forms and a document called, “Recommendations to the Literary Societies made by the Student Welfare Committee,” given to the Lee and Lanier Literary Society. There is also a reference to Walker Lee, African American janitor and long-time employee at the school. Natalie Lancaster served as chair (1:2).

The Committee on Appointments and Relations to other Institutions document faculty speaking engagements in the community and at other institutions (1:3, 1:4).

The Committee on Equipment meeting minutes contain recommendations regarding the design and landscaping of campus; recommendations that teachers’ accommodations be designed according to historic models such as the Mary Washington House in Fredericksburg, and “other of the less pretentious colonial homes of Virginia”; and specific items for purchase such as library books, hat racks, rugs and thermometers for classrooms. The committee was chaired by John Wayland. The Library Committee (1926-1940) is comprised of meeting minutes and budget recommendations (1:5).

Committee on Public Exercises and Entertainments Record book contains meeting minutes regarding the planning of movies, concerts, theater performances and other campus events for students. It includes budget information, and listings of entertainers that came each year. The committee was first chaired by John Wayland, followed by Bessie Lanier and Edna Schaeffer (1:6, 1:7)

The Committee on Publications meeting minutes outline the formation of the “Schoolma’am,” and documents early editors, constitutions, contracts with publishers and fundraising efforts. The minutes also document the concerted efforts by the faculty to publish in educational journals, scholarly journals, and popular, regional newspapers. Minutes were submitted by Elizabeth Cleveland (1:8, 1:9).

The Committee on Student Publications documents are comprised of correspondence, reports, and budgets related to every day workings of “The Breeze” and “The Schoolma’am.” It includes a report regarding the copper shortage during World War II (which impacted newspaper printing), travel plans for the Associated Collegiate Press Convention, correspondence with various printers, and student elections (1:10).

Dates

  • 1909-1957

Access Restrictions

Collection open to research. Researchers must register and agree to copyright and privacy laws before using this collection. Please contact Research Services staff before visiting the James Madison University Special Collections Library to use this collection.

Use Restrictions

Copyright for materials authored or otherwise produced as official business of James Madison University is retained by James Madison University. Copyright status for other collection materials is unknown. Transmission or reproduction of materials protected by U.S. Copyright Law (Title 17, U.S.C.) beyond that allowed by fair use requires the written permission of the copyright owners. Works not in the public domain cannot be commercially exploited without permission of the copyright owners. Responsibility for any use rests exclusively with the user. For more information, contact the Special Collections Reference Desk (library-special@jmu.edu).

Administrative History

The State Normal and Industrial School for Women committee records from 1909 to 1957 document various efforts by faculty members and administrative staff to shape and regulate student life, found student publication and organizations, promote the school in the community, and influence the design of campus buildings and landscape.

Extent

0.2 cubic feet (1 box)

Language of Materials

English

Abstract

The Office of the President: Committee Records, 1909-1957 is comprised of meeting minutes, correspondence, reports and budgetary information, documenting the work of various committees during the first 50 years of the State Normal and Industrial School for Women (subsequently known as the State Normal School, State Teachers College, and Madison College).

Arrangement

Folders are arranged by topic.

Acquisition Information

Present in the cage at the time of founding.

Separated Materials

Faculty meeting minutes from 1913-1927 were removed from the collection and added to UA 0007, Office of the President: Faculty Minutes, 1909-1998.

Processing Information

Items had been minimally processed, and were formerly assigned the collection number PR 93-0409, Minute Books of Various Committees.

Title
A Guide to the Office of the President: Committee Records, 1909-1957
Status
Completed
Author
Sarah Roth-Mullet
Date
April 2018
Description rules
Describing Archives: A Content Standard
Language of description
English
Script of description
Latin

Repository Details

Part of the James Madison University Libraries Special Collections Repository

Contact:
880 Madison Drive
MSC 1704
Harrisonburg Virginia 22807
(540) 568-3612